helps you appear more thoughtful

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7) State your name each time that you speak. This helps everyone know that you are speaking.
15) Reinforce accomplishments by distributing copies of key ideas and agreements during the meeting. You can send these, for example, by e-mail or fax.
13) Use your best, most focused listening skills. Pay addition to content, as well as inflections, voice tone, word selection, emphasis, assumed intentions, and your intuition.
2) Enforce the rule of "one speaker at a time." Multiple conversations ruin a teleconference.
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IAF Certified Professional Facilitator and author Steve Kaye helps groups of people hold effective meetings. His innovative workshops have informed and inspired people nationwide. His facilitation produces results that people will support. And his books show how to hold effective meetings. Sign up for his free newsletter at http://www.stevekaye.com. Call 714-528-1300 or visit his web site for over 100 pages of valuable ideas.
16) Stay fully present during the meeting. Avoid working on other tasks, such as reading mail or filing papers. These reduce your ability to participate intelligently in the meeting.
6) Record the conference. First cheap nike heel , this will help you prepare minutes. And second, it encourages people to make meaningful comments. Of course, you should announce that you are recording the meeting before you start.
1) Begin with a quick round of self introductions so that everyone can find out who is present and hear everyone else's voice.
5) Keep everyone focused on the issue being discussed. If someone introduces an idea that seems unrelated, say, "That sounds interesting. How does that relate to the issue?"
18) Prepare minutes soon after the meeting. Send a draft to key participants to confirm that your notes accurately describe the results of the meeting. Minutes should be released within a day or two after the meeting in order to be useful. After that, they become stale.
8) If you are speaking on your desk phone, use the handset instead of the speakerphone. A speakerphone, while useful, distorts your voice, picks up background sounds (like office equipment), and makes a poor impression on the listener. If you must have both hands free while you talk, obtain a headset. Note: It is more courteous to speak to people through the handset (instead of the speakerphone) on any phone call.
9) Speak clearly to make sure that you are understood. Take the extra effort to enunciate carefully and speak slowly. Of course, you want to sound natural.
3) Insist that people announce when they join or leave the conference.
4) If people must leave during the meeting, gain closure on any issues that they participated in before they leave. For example, "Pat agreed to prepare a cost estimate by next Monday. Is that correct, Pat?" Make adjustments in the agenda (if appropriate) based on the remaining participants.
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14) Avoid shuffling papers, moving about women nike high heels , or tapping objects. Everyone else will hear the noise. It's distracting and irritating.
Properly conducted, teleconferences contribute to the efficiency of effective business. Use the above techniques to make sure your meetings do that.
10) When stating numbers, write them out while you speak because that defines the rate at which everyone else is capturing them.
11) Then ask the receiving party to confirm numbers (or other critical data) by repeating them. Although this may seem awkward, it prevents misunderstandings. Better yet, send written copies of all critical information.
Even a well-planned teleconference can go poorly. Some people treat any meeting as a casual social activity instead of as a serious business project. And a teleconference brings special challenges because people attend them in the privacy of their office without being able to see or be seen by the other participants.


12) When possible, plan your statements by jotting down an outline of your key ideas before speaking. This contributes to a more efficient meeting air jordan 8 , helps you appear more thoughtful, and avoids the embarrassment of making a verbal gaff.
Use these techniques to hold a more effective meeting by phone.
17) Avoid using the mute button to talk to someone in your office during the audioconference. First, this shows discourtesy to both parties - the person in your office and the people in the teleconference. It also takes your attention away from the meeting, causing you to miss important information. And be warned that people have found themselves in serious trouble when the mute button failed.